The Voluntary Plan application process is being developed over the summer of 2018. Applications will be submitted through an online tool. Applications are expected to be available in August 2018.
We expect some changes to this process throughout 2018. Please use these guidelines to prepare and check our website for up-to-date information. Sign up for our newsletter to be alerted when new information is released.
Before You Apply
An employer who chooses to apply for a voluntary plan will need to develop a program that meets or exceeds the state plan. Before you start the application process you should have a voluntary plan that meets this requirement.
You will need a UBI, FEIN, and business name to apply for a voluntary plan.
Completing the Application
The voluntary plan application is organized in a series of questions about your plan. The application will not save the answers you provide it, so you should have the answers prepared in advance and complete the application in one sitting.
The fee for applying for a Voluntary Plan is $250. This applies only to the initial application. Reapprovals for the first three years do not require a fee.
Your application will not be considered complete until you have completed fee payment. You can pay by credit/debit card or check through the secure payment gateway at the end of the application process.
After You Apply
Once a Voluntary Plan is approved, it will go into effect on the first day of the following calendar quarter.
You will need to have your plan reapproved each year for the first three years. After three years, you’ll need to reapply only if your plan changes. Reapproval in these first 3 years doesn’t require additional payment.
If you are operating a Voluntary Plan, your employees will file claims for benefits directly with you or your designated third-party agent. It is important to remember that the employer bares the responsibility under this law, regardless of who it has delegated operation to.
All reporting requirements of the state plan, which include wages and hours worked for all employees, will still be required of Voluntary Plan operators. Additionally, Voluntary Plan operators are required to report weekly benefit usage and leave information for employees who take leave.
What if your application is denied?
If your application for a voluntary plan is denied, your business must participate in the state plan. There is no penalty for being denied a voluntary plan. Your application fee is not refundable. Denials may be appealed.