Starting in 2019, employers will be required to report employee information to ESD quarterly. The first report will be due April 30 and you should begin tracking your employees’ hours and wages on Jan. 1, 2019.
• UBI number
• Business name
• Total premiums collected from employees
• Name of the report preparer
Then, for each employee:
• SSN or ITIN
• Last name
• First name
• Middle initial
• Hours worked in the reporting quarter
• Wages paid in the reporting quarter
Reporting periods follow calendar quarters and are aligned with the reporting periods for Unemployment Insurance.
|Reporting quarter||Report due|
|January, February, March||April 30|
|April, May, June||July 31|
|July, August, September||October 31|
|October, November, December||January 31|
In April 2019, employers will submit employee hours, wages and more for the first time. The process is currently in development and we plan to make it like reporting for Unemployment Insurance. However, it will be a separate report from Unemployment
Insurance and other state programs. We expect most employers will submit reports online through our employer account management system. Bulk filing and paper reporting options will both be available.