How do I report employee hours and wages?

Starting in 2019, employers will be required to report employee information to ESD quarterly. The first report will be due April 30 and you should begin tracking your employees’ hours and wages on Jan. 1, 2019.

Reporting fields

  • UBI number
  • Business name
  • Total premiums collected (if any) from employees
  • Name of the report preparer

Then, for each employee:

  • SSN or ITIN
  • Last name
  • First name
  • Middle initial
  • Wages paid in the reporting quarter and the associated hours

Reporting periods follow calendar quarters and are aligned with the reporting periods for Unemployment Insurance.

Reporting quarter Report due
January, February, March April 30
April, May, June July 31
July, August, September October 31
October, November, December January 31

Reporting process

In April 2019, employers will submit employee hours, wages and more for the first time. The process is currently in development and we plan to make it like reporting for Unemployment Insurance. However, it will be a separate report from Unemployment
Insurance and other state programs. We expect most employers will submit reports online through our customer account management system. Bulk filing and alternative reporting options will both be available.