Go to our reporting page for details on:
What is an employer agent?
An employer agent, or third-party agent, is a business that has an agreement with one or more client companies to manage their Paid Family and Medical Leave reporting, paying premiums, benefit claims, or other related tasks.
Do employer agents need a signed power of attorney to report and pay on behalf of their clients?
Employer agents must either have a signed power of attorney (POA) or file via ICESA.
Please note: We must review the form before you can access your client's account. We are receiving a high volume of POA forms, so processing times may be delayed. We will waive penalties for late reporting if we are unable to process your POA in time.
If you file via ICESA you do not need a Paid Family and Medical Leave POA to report, amend reports or pay premiums on your client's behalf.
However, you will need a signed POA before our staff can provide you any information about your client’s account, reports or employee-level data. You will also need a POA to represent your client in audits or appeals.
What if the client has an approved voluntary plan?
Voluntary plan employers must report wages and hours, just like other Washington employers. Agents will not designate voluntary plan employers when bulk reporting.
A voluntary plan is an employer operated paid family and medical leave program. A voluntary plan must be approved by the department. Learn more about voluntary plans on our voluntary plan page.
How should Paid Family and Medical Leave appear on a paystub or W2?
The Paid Family and Medical Leave statute doesn’t address this question and it should be addressed to a tax or payroll expert.
What if a client doesn't have a UBI number?
A Unified Business Identifier (UBI) is a 9-digit number issued by the Washington Department of Revenue (DOR) when a business is licensed in our state. Employers in our state are required to register with DOR.
UBI numbers can be looked up by business name on the DOR website.