Voluntary plans

Voluntary plans

What is a voluntary plan?

Voluntary plans are employer-run paid family and/or medical leave insurance programs. Employers can choose to use a voluntary plan for family leave, medical leave or both. All Washington employers must offer paid family and medical leave whether it’s through a voluntary plan or the state plan. Employers must apply and be approved to operate a voluntary plan.

Submit your voluntary plan application

Questions? Visit the Help Center.

Guidelines for your voluntary plan

The benefits available to employees covered by a voluntary plan must meet or exceed the state plan’s benefits. Benefits must also be extended to all employees of the applying business.

You must apply and be approved to operate a voluntary plan. Once approved, you must submit quarterly reports to the state.

For the first three years of a voluntary plan’s existence, reapproval is required every year. After three years, reapproval is required only if you make changes to the plan. All voluntary plan applications will be subject to a $250 fee, except for mandated renewals.

If a voluntary plan is denied, employees are covered under the state plan.

Download Voluntary Plan Guide

Best practices for voluntary plan submission

  1. Read the Voluntary Plan Guide to prepare.
  2. Identify the gaps in your existing policy from the Paid Family and Medical Leave program requirements.
  3. Stipulate the leave entitlement specific to Paid Family and Medical Leave.
  4. Provide sufficient details for determination review.
  5. Ensure definitions match those required under the law (for example: definition of family).

We do not begin reviewing a voluntary plan application until we receive your payment. We recommend you allow 30 days from the date we receive your payment to the date we issue an application decision.