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Documents and Forms

Filing weekly claims

What’s a weekly claim?

Weekly claims are how you get paid once your leave begins. During your leave, you’ll file a weekly claim each week to receive your pay. The claim will include the hours you missed work and want to be paid using your Paid Leave. If you applied with a paper application, you submit weekly claims by calling the Customer Care Team. If you applied online, file your weekly claims by logging in to your Paid Leave account.

What questions are on the weekly claim and what do they mean?

What it says

What it means

Did you or will you receive workers’ comp or unemployment insurance for the time period for which you’re requesting leave?
You can’t receive Paid Leave benefits during the same week you received (or expect to receive) or unemployment insurance or paid benefits from L&I’s Workers’ Compensation.
Hours worked during this period.
If you worked at all during this week, enter the number of hours here. If you didn’t work any hours, or if you’re unemployed, enter “0.”
Hours you were (or will be) paid for time off from your employer that is not considered a supplemental benefit payment during this period?

 

If you used paid time off this week, like vacation leave or sick leave, and your employer didn’t specifically tell you it was a supplemental benefit (paid time off provided by your employer on top of the Paid Leave benefits you’re receiving), enter the hours here. If you didn’t use any paid time off this week, enter “0.”

If you’re not sure if your employer considers your paid time off a supplemental benefit, you will need to ask them.

Have you missed at least 8 consecutive hours of work during this week?

 

During this week, did you miss 8 consecutive hours of work? If you work 40 hours per week, 8 consecutive hours is likely one full day of work, or the last two hours of one day and the first six of the next. If you work less than full time, it could be an entire five-hour shift and three hours of the next shift if you don’t work any hours in between the missed shifts.
Have you experienced a change that could impact the duration of your leave?
During this week, has anything happened that changes how long you expect to be on Paid Leave? This question does not impact your weekly claim for this week but lets us know we should contact you to follow up in case you need to change your leave end date or something else about your claim.

 

How to file a weekly claim: tutorial video

How do I file a weekly claim?

During your leave, you’ll log in to your account and file a claim each week to receive your pay. This should only take a few minutes. The claim will include the days and hours when you used your paid leave. You can also submit your claims by calling the Customer Care Team.

To learn more, watch this short video on filing weekly claims.

How long will it take my weekly claim to process?

Our goal is to process claims within 2 weeks, depending on volume.

When do I file a weekly claim?

You should file a weekly claim for each week in which you take family or medical leave. In Paid Leave a week starts on Sunday and ends the following Saturday, and you can’t submit a weekly claim until the week is over. That means you can file a weekly claim on Sunday for the previous week.

You should start filing weekly claims as soon as your application is approved.

If I have a partial week of medical leave left over, can I also claim some hours for family leave that week?

No. You can claim ONE type of leave per week: medical leave OR family leave. If you have a partial week of medical leave you can claim it one week, and start claiming family leave the next week.

If I work or use other types of leave during a week I’m on Paid Leave will it affect my payment?

If you worked or received other benefits, like employer-provided paid time off, you must include it in your weekly claim questionnaire. This includes time worked at a second job, even if you are not taking leave from that job. It also includes hours worked in self-employment, even if you didn’t earn any money. If you use other types of leave, like vacation leave, it may affect your payment amount, unless your employer offers supplemental paid time off (different from regular paid time off). Ask your employer if this option is available to you.

What if my work week is Monday – Sunday instead of Sunday – Saturday?

Claim weeks always start on Sunday and end the following Saturday, regardless of what day your work week starts.

What is a waiting week?

If you’re taking medical leave to care for yourself or family leave to care for a family member, the first week of your approved leave is your waiting week. You will not be paid for it, but you still need to file a weekly claim.

If you’re taking leave to bond with a new child or for military events, you do not have a waiting week.

What is a claim year?

The claim year begins on the Sunday of the week you submit your initial application. The claim year expires 52 weeks later. A new claim year will not be established for an employee who is determined to have less than 820 hours in their qualifying period or who fails to sufficiently prove their identity to the department. Take this quiz to help you figure out if you may be eligible.

What if I have to file a second claim?

If you have multiple qualifying events in your claim year, you will fill out an application for each event. You can file the second application online in your Paid Leave account. You may need to provide us with additional information to be approved for another claim, like a medical certification if it is a new serious health condition, or bonding documentation if you’re switching from medical leave for birth to family leave to bond with your baby.

How do I know how many hours I have left to use for my approved leave?

In your approval letter, you’ll see the total number of hours you can take for paid family or medical leave. When you submit your weekly claims, please subtract these hours from your total. Remember:

  • You don’t have to claim all of your average weekly hours on your weekly claims. You can spread them out and take leave intermittently.
  • The total number of hours you claim each week cannot exceed the average number of weekly hours you worked over the last year.

If there is a week during my approved leave where I don’t want to use Paid Leave, do I still have to file a weekly claim?

If you are taking leave intermittently, working or using paid time off instead of taking leave, you must still submit a weekly claim. Enter the number of hours you worked or took other paid time off on the questionnaire. This will not subtract hours from your available leave.